Handover of an flat becomes much easier if the cleaning, documentation and handover date are planned in advance. This checklist will help you work systematically on the most important points.
1. Prepare date and documents
- Confirm handover date with administration or landlord
- Prepare rental agreement and move-in protocol
- Collect previous defect reports and relevant correspondence
- Collect all keys
The specifically applicable return period depends on the contract and the situation. Do not rely on a general time or generally valid next day.
2. Completely empty the flat
Remove personal items and specify which accessories or returned items can remain. Don't forget the basement, attic, balcony, garage and other ancillary rooms.
3. Cleaning to the agreed standard
Check the rental contract and return conditions. For professional moving cleaning, the scope of services must be defined in writing. An agreed receipt guarantee may contain a follow-up cleaning rule; What exactly is included can be found in the quote.
Find out more: Moving cleaning.
4. Document Condition
Take photos of rooms, floors, walls, equipment and prominent areas in good lighting. Record meter readings and any previous damage. Clean documentation helps reduce ambiguities later.
5. Carefully read the transfer protocol
A transfer protocol saves state when returned. Read all entries before signing and note any different assessments as reservations. Request a copy.
6. Distinguish between normal wear and damage
Any trace of wear does not automatically constitute damage requiring compensation. Age, normal wear and tear, cause and time value may play a role. In the event of disputed claims, tenant advice or a specialist office should be consulted.
7. Follow the rental deposit in writing
After handover, open complaints and release from the deposit account must be clearly documented. For deductions, ask for justification and supporting documents. Further information can be found in the guide Rent Deposit and Defect Report.
Return Day Mini-Checklist
- Flat and Adjoining Rooms empty
- Cleaning completed
- all keys present
- Photos taken of the final state
- Meter reading taken
- Delivery protocol read
- Reservations added in writing
- Copy of protocol received
Well prepared for delivery of the flat
A good handover of the flat is based on preparation and documentation. Clarify the required return status from the beginning, record the final status, and sign only understandable information.
